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Manteca , California

August 14, 2007

The Board of Directors of the South San Joaquin Irrigation District met in regular session in their chambers at the hour of 9:00 a.m. 

Upon roll call the following members were noted present:

DIRECTORS:          HOLBROOK          KAMPER          KUIL          SCHULZ

            ABSENT:        ROOS

Also present were Secretary/Manager Stroud, District Counsel Emrick , District Engineer Gilton, Communications Coordinator Sayler, Water Treat me nt Plant Manager Hubkey, Finance Supervisor/System Administrator Giuntoli, and Utility Systems Director Shields.  

President Kuil called the meeting to order and asked for public comment.  There being none he asked the Board to consider approving the Consent Calendar Items as presented.

CONSENT CALENDAR

A.                 Approval of SSJID Warrants of $2,457,892.03, and payrolls of $274,655.51.

B.                 Approval of SSJID Regular Board Meeting Minutes of July 24, 2007.

Motion by Director Schulz, seconded by Director Kamper, to approve the Consent Calendar items as presented. 

PASSED AND ADOPTED this 14^th day of August 2007 by the following roll call vote:

            Ayes:               Holbrook               Kamper               Kuil               Schulz

            Noes:               None

Absent             Roos

Consider adopting Resolution 07-12-F, Update Signature Cards for District’s General Account at Guarantee Bank.  Motion by Director Kamper, seconded by Director Schulz, to adopt Resolution 07-12-F as presented:

SOUTH SAN JOAQUIN IRRIGATION DISTREICT

RESOLUTION 007-12-F

WHEREAS, the SOUTH SAN JOAQUIN IRRIGATION DISTRICT (District) must update its signature cards with its financial institutions upon change of officers; and

WHEREAS, the officers changed on June 18, 2007.

NOW THEREFORE BE IT RESOLVED, that one of the following na me d officers, John Holbrook, Dave Kamper, Dale Kuil, Ralph Roos, or Robert Schulz, and one of the following na me d District staff, Stevan Stroud, John Stein, or Robin Giuntoli are authorized to co-sign checks, drafts, wires or other orders for and on behalf of the District from the bank designated as the District’s Business Checking Account.

BE IT FURTHER RESOLVED, that any one of the above noted staff is authorized to sign PAYROLL checks, drafts, direct deposit wires or other orders for and on behalf of the District from the bank designated as the District’s Business Checking Account.

PASSED AND ADOPTED this 14^th day of August 2007 by the following roll call vote:

            Ayes:               Holbrook              Kamper              Kuil              Schulz

            Noes:               None

            Absent: Roos

Consider approving the purchase of a software system from Springbrook Software Company and authorize the General Manager to sign the necessary docu me nts. Giuntoli told the Board that the current system was purchased in 1986 has been revised and updated several ti me s but has reached and exceeded its potential.  It is ti me to purchase a new system.  Staff looked at several vendors and they unanimously agree that Springbrook is the best choice.  The annual fee for training, technical support etc is $26,375; the cost of the new software is $363,500.  Strouds said we have checked Springbrooks reputation by talking with several of their custo me rs and have received excellent references.  They are located in Portland , Oregon . In response to a  question of how much of the cost will be allocated to the WTP, Stroud said we will need to make an assess me nt of that and bill them appropriately.  Motion by Director Holbrook, seconded by Director Kamper, and unanimously carried to authorize the purchase of the software from Springbrook and authorize execution of necessary docu me nts. 

Consideration of and possible action concerning request by Robert Longstreth for custom irrigation scheduling.  Mr. Longstreth addressed the Board.  He said a 10/20 day rotation is not working and he and other growers need water every 14-16 days, and that the Board should make these changes in order to accommodate far me rs with different crops.  He repeatedly stated that anyone, including Board me mbers, that denied this was a liar.  He would like to see us have a pressurized system.  One Director said Longstreth was looking mostly at his own needs, which we may be able to address, but we cannot treat him differently than others.  Mr. Longstreth said we need to study this, and should involve far me rs, division managers, etc.  Director Kuil thanked him for his remarks and said we would look into a study to address this in the near future.  No action was taken. 

Review and consider approving winter maintenance schedule.  Stroud handed out an updated sheet showing the different projects and which were the priority.  Motion by Director Schulz, seconded by Director Holbrook, and unanimously carried, to approve the schedule as submitted. 

Consider approval of agree me nt with BP Global for the Easy Green Program.  Shields said BP Global has signed up approximately 900 properties to their program.  300 are up and running and they are working on the others. Shields said ECI, a third party aggregator who contracts with PG&E and is negotiating with BPL to purchase the energy and capacity savings from BPL Technology.  BPL has provided technology, software and marketing for the demonstration to date.  If SSJID decides to acquire the system it is estimated to cost approximately 2.5 million dollars when complete.  Terms of the agree me nt with ECI will set forth the benefits and risks for SSJID .  ECI will require confirmation of the actual shed load and, if SSJID commits to shed a specific volu me and cannot deliver then there are penalties which will be set out in the ECI agree me nt.  Today we are asking that the Board approve a Demand Response Program MOU with BP Global and authorize the General Manager to execute the me morandum.  It includes provisions requiring the District to negotiate in good faith for purchase of the system conditioned on the District either acquiring the PG&E system or determining that the system provides a satisfactory return on invest me nt.  Schulz asked about location.  Shields said BPL personnel are currently working only in Manteca but will expand to the entire District in the future.  Motion by Director Holbrook, seconded by Director Kamper to approve the MOU and authorized execution of sa me . 

President Kuil called for Manager’s reports:

Hubkey introduced Ed Erisman , who recently completed his T-5 certificate.  He said he is training Ed in the administration and paper work which co me s into play when the technical aspects are mastered.   

In the last four weeks personnel have worked 369 man hours (92.5 per week) on repairing fibers.  Zenon will be here next week to look at ways to reduce this ti me .  Kuil asked if we have talked to others who own this kind of system.  Hubkey said he has asked Zenon for a list, but has not received one.  Kuil said to call around and find out by other me ans if necessary. 

Relative to divers, they will be doing contracted cleaning and inspection and will videotape the tanks.  

Tough Boom sent us some options on the booms, we are currently reviewing them to see if they will help reduce long-term maintenance costs. 

Stroud reported the following:

Received an invoice from Johnson & Associates for 85% of the total contract.  Only the performance evaluations and training for supervisors is unfinished.  Stroud recom me nded we pay the invoice.  Director Kuil said he is waiting for a phone call from Doug Johnson, and asked it be held until he hears from him. 

Relative to a question about OID’s private label water bottles, the cost I am told is 96 cents per bottle.  Director Holbrook asked Troylene Sayler to look at getting quotes.

Relative to the end of the irrigation season, Stroud said he is looking at recommending either October 10^th or 17^th.  He said he will be asking the Board soon to set a date.

The ca me ra security system for defeating copper thieves is working well so far.  We will continue to monitor, and will be looking at expanding to additional ag and water treat me nt sites.

So me trees at the M-2 pump station had to be removed because they died and were a safety hazard.

Stroud also advised the Board that he has decided to retire in order to travel and spend more time with his family.  His last day will be November 5, 2007.  He asked for the Board to advise him of any tasks the Board would specifically like him to complete.  Among other tasks, he intends to complete a series of written procedures for the Treatment Plant. 

Shields reported:

We have received 40 RSVP’s for the luncheon tomorrow.  He said he had nothing else at this ti me . 

President Kuil called for closed session.  District Counsel Emrick announced that we will discuss item a) in closed session. 

      Conference with legal counsel, existing litigation.  Gov. Code S. 54956.9.  SSJID v. LAFCo, Superior Court, San Joaquin County , Case No. CV030255.

SSJID v. Meridian Pacific, et. al., Superior Court, San Joaquin County , Case No CV 030855.

Conference with labor negotiator.  Agency Negotiators:  Lee Clark; Jeff Shields.

Employee Organization:  I.B.E.W., Local 1245.

            Public Employment performance evaluation. Gov. Code, S. 54957.  Position:                                                

            General Counsel.                                   

Upon returning from closed session District Counsel Emrick announced the following action was taken in closed session:

Motion by Director Holbrook, seconded by Director Kamper,  authorizing the General Counsel through the District’s outside counsel to file writ to the court of appeal in the LAFCo case, seeking review of the trial court’s denial of the District’s motion for summary judg me nt.  Motion Carried, Ayes 4, with Director Roos absent. 

There being no further business to come before the Board it was moved by Director Kamper, seconded by Director Schulz, and unanimously carried, to adjourn to August 28, 2007 at 9:00 a.m. 

                                                                  ATTEST:

                                                                  John Stein, Assistant Secretary

South San Joaquin Irrigation District, 11011 E. Highway 120, Manteca, CA, 95336. ~ Tel: 209.249.4600 ~ Fax: 209.249.4640

Copyright 2005, South San Joaquin Irrigation District.  All rights reserved.