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July 24, 2007 The Board of Directors of the South San Joaquin Irrigation District met in regular session in their chambers at the hour of 9:00 a.m. Upon roll call the following members were noted present: DIRECTORS: HOLBROOK KAMPER KUIL SCHULZ ROOS Also present were Secretary/Manager Stroud, District
Counsel President Kuil called the meeting to order and asked for public comment: Georgiana Reichfeldt addressed the Board.
She expressed her unhappiness with the growth in the District, the
resulting traffic and not enough water. She
indicated she is unhappy with the appoint President Kuil asked the Board to consider approving the Consent Calendar Items as presented below: CONSENT CALENDAR A.
Approval of B. Approval of Board Meeting Minutes of July 3, 2007. Motion by Director Holbrook, seconded by Director Schulz, to approve the Consent Calendar Items as submitted. PASSED AND ADOPTED this 24th day of July 2007 by the following roll call vote: Ayes: Holbrook Kamper Kuil Schulz Roos Noes: None Consider approving cancellation of Service Abandon Consider approving quote from Ryan Process for CIP tank
inspection and cleaning at the WTP. Hubkey
told the Board we need to have access to the tank, so we are asking for $3,692 +
tax and freight to install an access port to Consider awarding bid to ONYX Valve Company for a complete valve assembly at the WTP. Hubkey told the Board the valve is not available from any other vendor but ONYX. Also, it must be calibrated at the factory. We have two, one on each Daf. If we lose one, we lose half the capacity of the plant. Replacement takes six to eight weeks. We are asking to purchase a spare at a cost of $4,260. Motion by Director Holbrook, seconded Director Kamper, and unanimously carried, to approve the purchase of a spare valve from ONYX at a cost of $4,260. Consider awarding bid to Piper Environmental at $6,680 for cleaning WTP storage tanks #1 and authorize the General Manager to enter into an agreement. Hubkey said the tanks are steel with epoxy linings. They need to be cleaned annually. They have a buildup of an Iron bacteria, which is non-pathogenic and has no health concerns. He said Piper will use ozone to kill the growth. Gilton agreed the ozone will kill it. After discussion it was moved by Director Roos, seconded by Director Schulz, and unanimously carried to award the bid to Piper Environmental at $6,680 and to authorize the General Manager to execute an agreement with same. Approve quote from Liquid Vision for inspection and cleaning of two 3-million gallon potable water storage tanks at the WTP and authorize the General Manager to sign all necessary documents. This will be done as a follow-up to the cleaning of the tanks by Piper Environmental. They will inspect and clean the tanks. Their quote is $13,570. Motion by Director Holbrook, seconded by Director Roos, and unanimously carried, to approve the quote of Liquid vision for $13,570 and authorize the General Manager to execute all necessary documents. President Kuil asked Hubkey to give his report at this time. Reported that Underwater Resources Inc. has completed
repairs of the damaged booms. He
said they have recom Relative to We just finished and passed a recent OSHA inspection with flying colors. Consider authorizing contract with Insite Environ Consider awarding bid to Pro Painting at $24,992 to paint
the outside of the shop, tool room/wash rack, and parking shed.
Authorize staff to execute necessary docu Review status of construction of Solar Farm Project and consider approval of proposal for private financing and bonding. Emrick gave following status report of the project. He said we need a permit from the State Water Resources Control Board, cost $700, is required for the permit. Gilton said we need to prepare a plan to prevent saturation of any material in drain water. He said it is a simple process; SWRCB wants to see we do not change permeability of the soil. Emrick said in 25 years the city can take over the land. Director Kuil asked why we are allowing this. He said he thought we were going to buy it from the cities. Stroud said he will get with the cities and see how they want to handle this and get back to the Board. Emrick gave out a letter from Black & Veatch who examined our financial model at the request of the Board, which in essence stated they confirmed the model with minor differences. They were primarily concerned with the requirement by PG&E that we split the load into two meters, currently we have only one meter. Shields said we are working on this with PG&E and they have been very helpful. Shields said that PG&E and SunTechnics engineers will meet on the site on July 30, 2007 to see how the load can be split. Emrick said our contract is conditional on successfully completing CEQA and net metering. Peter Harris from SunTechnics said costs by the time we find out about the two items will not exceed three million dollars, which is all costs other than materials; in fact it should be significantly less. Director Holbrook asked if the project is feasible under 1 MW. Emrick said he cannot answer that because they did not model for 1 MW. Schulz asked about availability of panels. Mr. Harris said we will need to order them, but should be okay per our 12/31 completion schedule. Director Roos asked what if it doesn’t do what it is supposed to do, is it a 100% warranty? Mr. Harris said SunTechnics guarantees 100% of projected production. If the project does not perform as guaranteed, SunTechnics will pay us the difference. Model is based on a 3% increase in PG&E’s rates, although PG&E’s history is 5%, so we feel safe. Director Roos asked what we used as base PG&E kWh. Emrick said 11.9 cents which is an average 24 hour rate. Total cost of the project is $12,574,936. The District must cover the bond cost of $125,000 and is responsible for providing a fence and security on the site. Emrick said we need authorization for permitting and notice to proceed. Motion by Director Holbrook, seconded by Director Schulz, unanimously carried, to authorize for permitting and notice to proceed as requested. Review status of Easygreen demand response program. Shields reported our investment with BPLGlobal is restricted to $4,000. He said that the PUC required PG&E and other utilities to have 3% of demand response this year, and that increase each successive year by 1%. He said he will give a formal presentation to the Board on August 14, 2007. Director Roos asked what our liability was on this program. Shields said we will discuss this at the next Board meeting. No action was taken. President Kuil asked for General Manager’s reports: Stroud reported the following: The new survey equip Relative to copper thefts, we are hosting a demonstration
on ways to reduce thefts by Micro Dot. They
will be here tomorrow at 10:00 a.m. The
state legislation to require more controls by the recyclers failed, so we are
looking at other Gave out a handout from APPA conference on Becoming an Employer of Choice. On the Johnson Compensation study we received final draft
job descriptions with a cover letter to all employees.
The Board will need to review and approve new job descriptions but must
first revise so Relative to the Woodward Reservoir improve Relative to District newsletters the request by Board
President Kuil was that five versions of the District newsletter be created,
with each director writing articles specific to the landowners in their
division. Although this can be done,
staff is recom
Stroud reported water deliveries were 755 cfs yesterday, elevation at Woodward is approximately 209.0 feet. We are applying Magnacide today, and flows are at 500 cfs. The ca President Kuil called for Directors reports: Director Roos asked about page 7 of the Crocker Statements, where it shows a $2,000,000 unrealized loss. Stein said he was not sure, but would find out. Director Kuil asked why we were over budget n 11-181 by over $210,000. Stein gave out a spreadsheet showing Budget Variances, and the reasons why each occurred. As to account 11-181, Motor Vehicles; Stein said it was primarily due to purchasing a new Dump Truck which cost $101,828.00 and a new Water Truck which cost $99,257.00. The Board approved both, late last December after the budget was approved. President Kuil called for closed session: District Counsel Emrick reported the Board will be discussing items a) through f). a) Conference with legal counsel, existing litigation, Gov. Code, S. 54956.9. b) Conference with legal counsel, anticipated litigation. Initiation of litigation. Gov. Code, S. 65956.9. One case c)
Conference with labor negotiator.
Agency negotiators, Lee Clark and d)
Conference with real property negotiator Negotiating parties,
District, Stockton East Water District, City of e)
Conference with real property negotiator.
Negotiating parties: District
and MS Greenrock, LLC. Property; a
portion of Stanislaus County APN 002-001-053.
Agency negotiator; f) Public Employment Performance Evaluation. Gov. Code S. 54957. Positions: General Manager and District Counsel. Upon returning from closed session the following action was
taken: Motion by Director
Holbrook, seconded by Director Kuil, and unanimously carried, to complete
negotiations on the term sheet and sign it.
Then to negotiate final agree Motion by Director Holbrook, seconded by Director Schulz, and unanimously carried, to raise the annual salaries effective July 3, 2007 as follows: General Manager $144,000 per year, District Counsel $139,000 per year. There being no further business to come before the Board it was moved by Director Kamper, seconded by Director Schulz, and unanimously carried, to adjourn to August 14, 2007 at 9:00 a.m. ATTEST:
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South San Joaquin Irrigation District, 11011 E. Highway 120, Manteca, CA, 95336. ~ Tel: 209.249.4600 ~ Fax: 209.249.4640 Copyright 2005, South San Joaquin Irrigation District. All rights reserved.
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