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Manteca
,
California
July 3, 2007
The Board of Directors of the South San Joaquin Irrigation
District met in regular adjourned session in their chambers at the hour of 9:00
a.m.
Upon roll call the following Directors were noted present:
DIRECTORS:
HOLBROOK
KAMPER
KUIL
SCHULZ
ROOS
Also present were Secretary/Manager Stroud, District
Counsel Emrick, District Engineer Gilton, Water Treatment Plant Manager Hubkey,
Engineering Department Supervisor Bologna, Executive Secretary Burke.
President Kuil called the meeting to order and asked for public comment.
There being none he asked the Board to consider approving as submitted
the Consent Calendar Items.
CONSENT CALENDAR
A.
Approve
SSJID
Warrants of $759,645.17 and payrolls of $283,951.07.
B.
Approve Regular Board meeting Minutes of June 12, 2007.
C.
Approve amendment of purchase arrangement with Jerry DeGroot
relative to purchase of a portion of land owned by the District on Parallel
Avenue in Ripon Amend purchase of 0.10 of
an acre for $62,383 and License Agreement for remainder of property subject to
Agreement prepared by District’s General Counsel, license term is 20 years..
D.
Authorize a Notice of Completion and Acceptance for the
replacement of a portion of Lateral “B” Mozingo Construction.
E.
Authorize a Notice of Completion and Acceptance for the
replacement of a portion of Lateral “Bd” by DSS Company.
F.
Authorize a Notice of Completion and Acceptance for the
replacement of a portion of Lateral “D” by Mozingo Construction.
G.
Authorize a Notice of Completion and Acceptance for the Rail Road
Car Cattle Bridge Project at the U-3 Ranch performed by Cunningham & Sons,
Inc.
H.
Approve Irrigation Service Abandonment Agreement #1547, Stepping
Stone Group, APN 245-170-33, 18.53 acres.
I.
Adopt Resolution No. 07-11-V, Authorizing the
Sale
of Property No Longer Necessary for District Purposes.
RESOLUTION NO. 07-11-V
AUTHORIZING
SALE
OF PROPERTY NO
LONGER NECESSARY FOR DISTRICT PURPOSES
WHEREAS, the District may sell for valuable consideration,
any property of the District, which it finds to be no longer necessary for
District purposes;
WHEREAS, the Board of Directors of the South San Joaquin
Irrigation District, finds the following pickups for sale listed below:
DISTRICT I.D. NO.
SERIAL NUMBER
253-03
281354
Are no longer necessary for District purposes and that it is in the best
interest of the District to sell said property; and
DISTRICT
I.
D. NO.
FAIR MARKET VALUE
253-03
$5,670.00
NOW, THEREFORE BE IT RESOLVED AND ORDERED that the Assistant General
Manager of the District is authorized to display said property for sale for a
period of ten days, thereafter, directed to sell said property to whoever
presents the highest cash offer, provided that the offer is equal to or exceeds
the following:
DISTRICT I.D. NO.
MINIMUM PRICE
253-03
$5,370.00
BE IT FURTHER RESOLVED AND ORDERED that the Assistant General Manager is
authorized and directed to take all necessary steps and execute all documents
necessary to transfer title to said property.
PASSED AND ADOPTED this 3rd day of July by the following roll
call vote:
Ayes:
Holbrook
Kamper
Kuil
Schulz
Roos
Noes:
None
Motion by Director Roos, seconded by Director Schulz, and unanimously
carried to approve the Consent Calendar Items as presented, including a revised
License Agreement for item “C”.
Consider awarding bid for CO 2. Hubkey
said we received two proposals:
1.
Air Gas, $0.125 per pound
2.
Praxair, $0.071 per pound.
Hubkey recommended awarding the bid to Praxair at $0.071
per pound. Motion by Director
Schulz, seconded by Director Kamper, and unanimously carried to award the bid to
Praxair as recommended.
President Kuil asked Mr. Hubkey to give his report:
Hubkey reported the following:
We had no power failures during June.
Tracy
booster program is being redone.
During June we spent 160 man-hours working on repair of the
Zenon membrane fibers.
Sludge haul should be finished today.
Due to finding hydrocarbons at 300 ppm in the sludge we had to haul the
sludge to a landfill. This cost
approximately $6,000 more than if we could have recycled this material.
Log booms in Woodward Reservoir on the west side of the
wall are breaking because of the wind and wave action.
Looking at options.
Health Department sent us a letter recommending that the
Frankenhiemer by-pass canal be fenced. Stroud
said we are looking at this, but doesn’t feel it should be necessary as long
as the water coming out of the Plant is clean. We
will be discussing this with the Health Department.
Currently running about 20 MGD.
Schulz asked about the arsenic in
Manteca
. Hubkey said this is from their
wells. When they get the M-1 pump
and storage facility completed this will help them with the City’s arsenic
problem by providing more arsenic free water to the eastern part of
Manteca
.
Laura Simon of Wells Fargo of California Insurance Services
addressed the Board relative to the District’s health insurance benefits.
Ms. Simon apprised the Board concerning the different options. PacifiCare’s
renewal rates came in at a 14.2 % increase over last year.
Blue Cross has offered a one year contract at 3.5% increase over our
current rates. She suggested we
extend PacifiCare’s agreement for three months, to December 1st,
and then contract with Blue Cross for one year.
Changing our open enrollment period to November will give us the
opportunity to have the insurance carrier at our annual employee safety day to
answer questions and to give time after water season ends to get all the
paperwork done. Director Roos asked
about increasing the benefits for the PPO to make it so the premiums paid by the
District are nearly the same, or at least closer, to those for the HMO.
Ms. Simon said this could be done and the cost will still be less than
the HMO. After discussion it was
moved by Director Holbrook, seconded by Director Kamper, and unanimously
carried, to extend the contract with PacifiCare ending November 30, 2007 and to
sign a one year contract with Blue Cross beginning December 1, 2007.
Additionally, to change the PPO package from 80% to 90% coverage.
This will result in a slight increase in premium for the PPO, but will be
comparable to the HMO’s premium.
Consider water sale to the United States Bureau of Reclamation (the
Bureau) for their Environmental Water Account of 5,000 to 6,000 acre feet.
Stein said Tim Rust from the Bureau had called back after the agenda was
finished and said the price had gone up significantly and they may not have
funds to make any future purchases. However,
the Bureau would still like the Board to consider it.
Emrick said he and Stroud did an analysis on the water usage and feel we
may be able to come up with some extra water if the usage remains low and we get
our entire allocation as predicted. However,
he recommended taking no action today pending discussion of the subject at
Tri-Dam this month. No action
was taken.
Consider conditional approval of Improvement Plans,
Developers Agreement and related documents for the Promenade Shops at Orchard
Valley Development Project.
Bologna
said this involves relocating approximately 2,600 feet of 42” cast-in-place
pipe on the Lateral “Ya”. This
portion of Lateral “Ya” is located by
Union Road south
of the 120 by-pass. He said
the District would contribute approximately $78,000 based on $30.00 per foot.
Director Holbrook asked if we use 54” or bigger to replace 42” are we
reimbursing for the larger.
Bologna
said no, the reimbursement is based on the 42” pipe. Director
Holbrook asked what the condition of the current line is.
Bologna
said it is about 15 years old and as far as he knows it is in good condition.
Holbrook asked if we would be replacing the line if the Developer was not
involved, and if not, why reimburse the Developer.
Bologna
explained this is Board policy, and Board policy allows District to deny
contribution upon fining by the Board that it is not in the best interest of the
District to provide reimbursement such as lines with limited use.
President Kuil said this may be an item we need to discuss in the future.
Bologna
recommended conditional approval and signature of documents subject to
compliance with those special conditions and requirements referenced in the
Developers Agreement.
a)
Developer shall submit improvement plans to the Engineering
Department for approval and comply with all standard requirements concerning
improvements to District facilities.
b)
Developer shall convey new easements of adequate widths acceptable
to District and enter into an Encroachment Agreement with the District for all
proposed encroachments. In areas
where the public agency has a prior right of way, the Developer shall secure
easements from that agency on behalf of the District using our standard grant of
easement form. The easement shall be
exclusive and shall have priority over any other dedications.
Temporary construction easements shall be obtained by developer as
necessary to accommodate the construction of new facilities.
c)
Developer shall not build or develop in District easement until
the replacement of the District’s facilities has occurred.
d)
Developer shall insure that work involving District facilities
shall be in accordance with District requirements and shall provide all
supplemental plans and secure all required permits necessary to complete the
project. Bonds shall be supplied as
required to assure that the District is made whole and that the project will be
constructed per approved plans without delay to water deliveries.
e)
Developer shall notify District at least 48 hours prior to
commencement of work. Work shall be
complete and pipeline operations prior to deadlines established by the District.
The work must commence such that it can be completed by the next February
15th. A daily
damage charge applies thereafter until the work is accepted.
f)
Developer shall comply with require
me
nts pertaining to acquisition of property owned by the District in accordance
with District policy and subject to the terms and conditions approved by the
Board on July 5, 2005 and March 28, 2006 respectfully.
The Board questioned the short
connection running parallel to
Union Road
and paying our share for that piece since when development occurs west of
Union
it will be removed. Also, existing
policy provides that reimbursement dictates that payment per foot will not
exceed footage installed being existing footage or less depending on alignment.
Bologna
said if instructed he would remove that from our reimbursement.
Motion by Director Kamper, seconded by Director Roos, and unanimously
carried to approve as recommended, except to remove the reimbursement on the
piece running parallel to
Union Road
.
Consider conditional approval of plans relative to a proposed grading and
excavation plan for Greg Kamper located near
Carrolton Road
. Director Kamper declared he
has a conflict as the applicant is his brother, excused himself and left the
Board room.
Bologna
said Greg Kamper wants to remove dirt and level the land so he can irrigate off
Lateral “Q”.
Bologna
said we have looked at the plans, it is a good project and he recommends
approval. Roos asked if he should
not be removing additional dirt.
Bologna
said it may be better and he would have no problem if he removed an additional
foot. Motion by Director Holbrook,
seconded by Director Roos, and unanimously carried to approve as requested, and
to authorize staff to recommend he cut one more foot of dirt off. Motion
carried, Ayes 4, Noes 0, Abstentions 1, with Director Kamper being out of the
room.
Director Kamper returned.
Consider approval of Transfer Agreement with the City of
Manteca
for a portion of Lateral “Re” no longer needed by the District.
Bologna
said a transfer agreement has been prepared and sent to the City.
Bologna
recommends approval of the Transfer Agreement and authorization to execute
same. Motion by Director Roos,
seconded by Director Holbrook, and unanimously carried, to approve as
recommended.
Consider approval of plans by OID to replace the Reed Lateral crossing of
the Main Distribution Canal North of Lambuth Road.
Bologna
recommends the Board approve the plans as submitted.
Motion by Director Schulz, seconded by Director Roos, and unanimously
carried to approve the plans and agreements and to authorize execution of same.
Consider conditional approval of improvement plans for the Freedom
Christian Center Development located near the intersection of
Union Road
and
Alameda Street
,
Manteca
which affects Drain 4. The Church will replace approximately 250 feet of Drain
4 with new RGRCP. Also, the Church
will put in two 96 inch pipes that are 125 feet long for storage of drain water
to comply with City and district Drainage requirements.
Bologna
said this development is not eligible for reimbursement by the District because
the line is a drainage facility primarily used by the City for drainage.
He recommends approval and signature of documents subject to compliance
with those special conditions and requirements referenced in item #13, as
follows:
a)
Developer shall submit improvement plans for the entire Church
project development to the Engineering Department for approval and comply with
all standard requirements concerning replacement of all facilities located
within the development as specified in the tentative map conditions adopted for
the project.
b)
Developer shall not build or develop within District easement
until the replacement of the District’s facilities has occurred in accordance
with approved plans.
c)
Developer shall convey new easements and enter into an
Encroachment Agreement with the District for all proposed encroachments.
d)
Developer shall notify District at least 48 hours prior to
commencement of work. Work shall be
complete and pipeline operational prior to deadlines established by District.
The deadline for work is typically February 15th of any given
year.
e)
Developer acknowledges that acceptance of storm water for this
project will be subject to the terms and conditions of the Storm Drainage Master
Plan between the District and the City.
Bologna
recommends conditional approval based on finalization of plans and execution of
all documents. Motion by
Director Holbrook, seconded by Director Kamper, and unanimously carried to
approve the plans, authorize execution of all documents and terms and conditions
above.
Review status of solar project; consider proposal for CEQA review and
authorization to retain outside expertise to do biological inspection and
preparation of plans for necessary permits. Emrick said the Board approved the
solar proposal with SunTechnics with the option of Private Financing at the last
Board meeting. He said we will need
to advance the construction cost, including bonding costs, until permanent
financing is in place. If the
project is privately financed at the completion of construction the District’s
construction costs will be repaid, but there is an upfront payment required of
approximately two million dollars to pay for power.
The solar generation is projected to offset all of the annual energy
cost, but there is an upfront payment required of approximately two million
dollars to pay for power. The solar generation is projected to offset all of the
annual energy cost, but some PG&E demand costs that remain are approximately
$65,000. Director Schulz suggested
Black & Veatch or another third party confirm the District economist’s
figures. Emrick said he would look
into that but that assumptions are the hard part of the model.
Emrick said he would however look into getting the model confirmed.
Emrick said we have requested a proposal from ESA for CEQA review, but
have not received one. No action was
taken.
Director’s reports on APPA Conference in
San Antonio
,
Texas
.
Roos said it was a well run conference.
He said in talking with others he found that most municipal utilities are
charging 6 to 8 cents per kwh, while PG&E is charging 14+ cents.
Schulz said he went to the Employer of Choice program.
He said it was a program that we should look at adopting.
The employees of employers with the program were significantly happier
and did a better job than those employers without the program. The
key is the moral of your employees, and involving them more in the business is a
good way of doing that.
Kuil
said he enjoyed meeting and conversing with directors of other entities on how
they work to get employees on board and working for the best interest of the
employer. Additionally, he noted
that for “Financing of Greenhouse Projects” outside investment was critical.
Kuil called for Manager’s reports:
Stroud reported the following:
A committee of the state legislature threw out legislation to combat theft
of copper due in part to lobbyists for the recycling industry.
Ed Erisman, Operator at the WTP passed his T-5 license.
We are very proud of Ed’s accomplishments – and our in-house training
programs.
Met with SEWD relative to extending our water sale contract, which
otherwise expires in two years. SEWD,
Cal Water, City of
Stockton
and OID attended the meeting. Most
of the discussion was on the SEWD taking delivery of water in excess of the
monthly limits spelled out in the contract.
Emrick said if this is the case we need to find out why Tri-Dam delivered
them the water.
Manteca Convention and Visitors Bureau are putting on Education Days and
have asked if we would make a
presentation which we said we would.
Received a notice from the Ripon Chamber of Commerce for renewal of our
membership, cost is $205.00. Plan to
pay it and continue this worthwhile program.
Water deliveries have remained fairly constant.
Schulz asked about losses at Woodward and if we should look at lowering
the water level to avoid losses. Gilton
is to look into what it would take to better quantify evaporations and seepage
losses at Woodward and report back with his recommendations.
Relative to the Water Tank on
Moffat Boulevard
, which has our SCADA on it, we are looking at putting a tower at the Manteca
Pump Station. Metro PCS is
interested in working with us on this.
Had a request for a gate on
Enterprise
in Escalon. Will investigate before
coming to the Board. Director Schulz
will also look into the matter.
President Kuil called for closed
session. General Counsel Emrick
stated that following items will be discussed in closed session.
Conference with Legal Counsel, existing litigation.
Gov. Code, S. 54956.9
SSJID
v. LAFCo, Superior Court,
San Joaquin
County
, Case No. CV 030255
SSJID v. Meridian Pacific, et
al, Superior Court, San Joaquin County, Case No. CV 030855.
Conference with Real Property Negotiator.
Negotiating parties: District
& Oakdale Realty. Property:
Stanislaus
County
APN
002-001-063. Agency Negotiators:
Steve Stroud
and Steve Emrick. Under
negotiation: Price and terms
of payment.
Public Employment Performance
Evaluation, Gov. Code S. 54957.
Positions:
General Manager, General Counsel, and Auto Mechanic.
Conference with Real Property
Negotiator: Negotiating Parties:
District, Stockton East Water District, and City of
Stockton
. Property:
Extension of Water
Sale
Agreement. Agency Negotiator:
Stevan Stroud
. Under Negotiation:
Price.
Upon returning from closed
session it was reported by General Counsel Emrick that there was no reportable
action taken in closed session.
There being no further business to come before the Board it was moved by
Director Roos, seconded by Director Holbrook, and unanimously carried, to
adjourn to July 24, 2007 at 9:00 a.m.
ATTEST:
John Stein
, Assistant Secretary
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